Our client is the world leader in the crude oil industry and a world leader in natural gas reserves, highly respected and extremely prestigious. When you are looking to work in a dynamic, multi-cultural and multi-lingual organisation in The Hague then read further.
The company also has a substantial international refining and marketing presence, with affiliates and joint ventures in China, the US, Republic of Korea, the Philippines and Japan. The function is suited for a hands-on Executive Assistant who has extremely high work ethics.
Job Profile for Executive Assistant:
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Provide a high level and highly skilled administrative and secretarial/clerical support to the Executive Services Unit or to other Executive/General Management, as required.
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Organise office operations and procedures for the efficient flow of work within the Executive Services Unit.
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Establish and maintain effective working relations with a wide spectrum of employees, officials and the general public.
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Open, read and prioritise incoming mail. Handle routine requests on own initiative.
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Compose and type general correspondence as required by the Unit/Supervisor.
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Provide typing services to the manager, and to subordinates and visitors as required.
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Maintain appointment calendar, resolves schedule conflicts, and schedules meetings as directed.
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Coordinate planning and logistics for business trips, conferences and large meetings, ensuring that all arrangements are complete and of acceptable standards, as required.
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Receive visitors and phone calls, tactfully determines the nature of the call, and refers to appropriate individual or handles the business personally.
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Implement procedures for schedules and coordinates the processing and maintenance of record keeping and filing systems.
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Handle strictly confidential information in the most ethical/confidential manner.
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Check deadlines on incoming requests to ensure office work continues to flow smoothly.
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Verify invoices, process accounts and calculate and submit expense reports for the unit or as required.
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Perform other administrative duties and support duties as directed by the Supervisor Executive Services.
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Negotiate rates with hotels as required.
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Research on Restaurants & Hotels and handle events.
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Research on gift selections & material for Executive & Corporate levels.
Candidate Profile for Executive Assistant:
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3-5 years of solid secretarial/administrative experience in supporting high-level managers, directors or executives is a must.
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High school diploma (GCSE’s, HAVO or equivalent).
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Must be able to communicate and comprehend accurately, clearly and concisely in English at a business level. French and / or Italian are an advantage.
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A team player with excellent planning and organisational skills, efficient work ability, flexible attitude, and attention to detail.
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The ability to juggle multiple tasks simultaneously and ability to exercise initiative and judgment, in the performance of complex, confidential and difficult duties.
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Must possess strong work ethic and be able to adhere to company work hours, policies and standard business etiquette.
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Ability to work on strict and short deadlines; able to set priorities and deal effectively with shifting priorities.
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Fast and accurate typing ability.
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Proficient in MS Word, Excel, Access and PowerPoint in the Windows environment.
Our client offers: A challenging and rewarding work environment with a competitive salary in line with the responsibilities of the position; attractive secondary conditions, including a 9/75 work schedule (working 75 hours in 9 days) with every alternate Friday off. |
