Guide - Working for Blue Lynx

Timesheets

A Blue Lynx monthly timesheet must be submitted to the Blue Lynx HR Department on the last working day of each month. You can find a blank timesheet form clicking on the following link, as well as an example of how you are required to complete your timesheet correctly (Staff Forms & Explanations)

Your Blue Lynx monthly timesheet must be signed by your Supervisor and yourself and sent to the Blue Lynx HR department on your last working day of the month* either by:

* Please make sure you submit your timesheet on your last working day of the month prior to any planned leave. The only exception is due to illness.

Please note that overtime, illness, etc, will be administered in the following month’s salary.

Some of our clients have their own time registration system, which will need to be completed in addition to the Blue Lynx monthly timesheet. If this applies to you, the Blue Lynx department will inform you accordingly and provide you with the necessary information.

 

Email, Internet & Personal Telephone Cals

The policy of each client is applicable in this respect.
However, in general you are required to keep private usage of Internet, Email and telephone calls to a minimum.
Check with your line manager/supervisor for the client’s guidelines pertaining Internet and telephone usage

.
NOTE: When your personal usage of the internet, email and telephones is NOT kept to a “reasonable” amount this can lead to dismissal. Blue Lynx & client have the right to define the word “reasonable.”

 

Working Hours & Lunch Breaks

Unless otherwise agreed employment is for a 40 hour week (Monday to Friday) working 8 hours per day. Please remember to take into account that lunch breaks are not included within the 8 workable hours. An employee must take a minimum 30 minute lunch break (this time is not paid time).

Please be sure to agree on working times (i.e. the time you will start and finish work) with your direct Line Manager / Supervisor.

For example: You start work at 09:00 hrs then the earliest your day will end is 17:30 hrs -  in order to claim for an 8 hour working day. Please be aware that both Blue Lynx and our clients (i.e. the company where you are working) require you to take a lunch break and that this is reflected in your timesheet.

 

Illness & Care For Companies (external employer/employee medical support)

When you are absent from work due to illness and unable to work, please be sure to adhere to the following procedure:

  1. On the first day of illness phone your supervisor at the company where you are working before 09:00 hrs.
  2. On the first day of illness phone the Blue Lynx HR Department before 09:00 hrs (070-311 7822).
  3. On returning to work please phone (or email us HR@bluelynx.com) before 09:00 hrs to inform Blue Lynx. If you neglect to do so Care For Companies  will keep phoning, visiting your house and sending letters to you.

Blue Lynx Employment is responsible for all employees and we are required to know where you are during office hours. If there is an emergency and you cannot be reached, Blue Lynx will be the first port of call.

What does Blue Lynx do….:
When an employee informs Blue Lynx that they are absent due to illness, Blue Lynx will report this illness to our ARBO organisation - Care For Companies.

Care For Companies “manages” all illness related issues for both the employee and employer.
When an employee is absent from work due to the flu or other short illness they register and monitor illness. The employee may receive a phone call or a home visit by an Care For Companies Doctor. However, in more serious and/or long term illness not only Blue Lynx but Care For Companies will be the employees’ port of call; helping and supporting the employee through any illness period. When necessary they will assist with treatments/therapies and ultimately the employees re-integration back to work, all in conjunction with Blue Lynx as your employer.

It is mandatory that all employers have a contract with this sort of company.

For further information on Care For Companiesplease refer to their website (in Dutch) at: http://www.careforcompanies.nl/CFC-werknemers.php

 

Taking Leave

All leave must be requested and granted prior to taking any leave, whether it is an hour, a half-day, a full day or more. First get approval from your supervisor and then fill in and submit your vacation hours to Blue Lynx using the Leave Request form. You may take vacation leave only if you have accumulated a sufficient amount of hours at the time of requesting leave. For your leave entitlement, please refer to your employment contract.

Please contact Blue Lynx HR Department for an overview of accumulated hours.
Completed leave request forms need both the employee’s and supervisor’s signatures prior to being submitted.

You can submit your leave request either by:

NOTE: Blue Lynx does not have a UNPAID LEAVE policy i.e., we do not grant requests for unpaid leave.

Again, Blue Lynx Employment is responsible for each and every staff member and their whereabouts hence we need to know if you are at work or not. If there is an emergency and you cannot be reached, the first place that will be phoned is the Blue Lynx office.

 

Travel Cost Reimbursement

If you are entitled to receive travel cost reimbursement in accordance to your contract, in order for your travel costs to be reimbursed monthly (for the current month) please submit your travel pass before the 19th of each month. When it is submitted after this date the costs will be reimbursed the following month.

You can submit your travel cards either by:

Please make sure you send a clear copy with your name and photo on it.

 

Overtime

Prior written permission to carry out overtime has to be given by your line manager/supervisor otherwise it will not be compensated.
When written permission has been given, payment will be made in accordance to your employment contract.

 

Business Travel

If you are required to go on business travel, prior to any business trip, Blue Lynx needs to be informed as we must insure you and provide you with a travel insurance card.
What to do: Please contact the HR Department (HR@bluelynx.com) and submit the dates and location of your business trip.
Clients do not provide travel insurance for contractors; it is the agencies (your employer’s) responsibility.

Important: When you travel on behalf of a client without informing Blue Lynx prior to your trip then you are not insured – you will be traveling at your own risk and without company insurance.

 

Claiming Expenses

The procedure for claiming business trip expenses and other expenses varies from client to client. Some clients pay contractors directly and some pay contractors via their agency.

When you fall into the later category the following procedure is applicable:
In order to make an expense claim via Blue Lynx the employee is required to fill in and submit a completed expense claim form; attaching all original receipts with the signatures of the employee and line manager/supervisor.

All receipts will be checked for dates and you will only be reimbursed for the amounts stated on valid and approved receipts that you have submitted.

 

Medical Insurance (Zorgverzekering)

In accordance with the Zorgverzekeringswet (Medical Insurance Law) it is compulsory for every resident of The Netherlands (Military personnel excluded) to have Basisverzekering (basic insurance). It is the responsibility of each resident of the Netherlands to make sure that they are sufficiently insured.

More information on Zorgverzekering can be found on the Dutch website www.denieuwezorgverzekering.nl

Employees are welcome to participate in the Blue Lynx collective health insurance (AVERO) which offers the same cover but comes with a collective discount. (www.avero.nl). Detailed information and prices are available on request. If you are interested in joining the collective health insurance please contact The Blue Lynx HR Department and they will assist you further.
 

Back